Safety and Health Management System
Elements of an Effective System
Management Commitment and Employee Involvement: Management commitment provides the motivating force and the resources for organizing and controlling activities within an organization. In an effective program, management regards workers’ safety and health as a fundamental value of the organization and applies its commitment to safety and health protection with as much vigor as to other organizational purposes. Supervisory, management and worker involvement in this process are essential elements that make this process effective. Essential to this element is the assignment of safety and health responsibilities to key personnel and a measuring process (accountability) by upper management on the completion of such responsibilities.
Workplace Analysis: Workplace analysis involves a variety of workplace examinations, to identify not only existing hazards but also conditions and operations in which changes might occur to create hazards. Unawareness of a hazard, which stems from failure to examine the work site, is a sure sign that safety and health policies and/or practices are ineffective. Effective management actively analyzes the work and work site, to anticipate and prevent harmful occurrences. Through a self-inspection and review process of the procedures, equipment, tools and facilities, one can prevent minor situations from becoming major problems.
Hazard Prevention & Control: Hazard prevention and controls are triggered by a determination that a hazard or potential hazard exists. Where feasible, hazards are prevented by effective design of the job-site or job. Where it is not feasible to eliminate them, they are controlled to prevent unsafe and unhealthful exposure. Elimination or controls is accomplished in a timely manner, once a hazard is recognized. Hazard prevention and control should also include the company’s active participation in the selection of outside contractors, subcontractors or vendors who may work on property and elements taken to ensure such workers follow at least minimum safety and health standards within their scope of work.
Safety and Health Training: This includes various levels, such as managers and supervisors, technicians, associates, apprentices, all workers, etc. If applicable it includes temporary and contract workers. It includes visitor training. New or transferred employee orientation is important training. Safety and health training should address the safety and health responsibilities of all personnel. It is often more effective when incorporated into other training about performance requirements and job practices. Its extent depends on the nature of the hazards and the potential hazards involved. Follow-up to ensure all those trained understood the training is an important aspect to training.
Adopted from OSHA published guidelines for a safety and health management system (54 Federal Register 16): 3904-3916 1/26/89
THE 5 STEPS TO AN EFFECTIVE
SAFETY, HEALTH & TRAINING PROGRAM
STEP 1 Decide what training your organization needs
1. Identify the skills and knowledge needed for people to do their job in a safe and healthy way.
2. Compare these against people’s current skills and knowledge and identify the gaps.
3. Review your experience of injuries, near misses or cases of ill health.
4. Look at your risk assessments to see where information and/or training have been identified as factors in controlling risks.
5. Consult employees or their representatives for their views.
6. Consider awareness training needs for directors, managers and supervisors, including:
- how you manage health and safety;
- who is responsible for what
- the cost to the business if things go wrong
- how to identify hazards and evaluate risks and the hazards encountered and measures for controlling them
STEP 2 Decide your training priorities
1. Does the law require you to carry out specific training
2. Top priorities would include those where lack of information and/or training might result in serious harm, and those which benefit the largest numbers of staff.
3. Consult employees or their representatives for their views.
4. Training for new recruits and for people changing jobs or taking on new responsibilities should always be a priority.
STEP 3 Choose your training methods and resources
1. Choose your methods, for example:
- giving information or instruction
- coaching or on-the-job training
- training in the ‘classroom’
- open and distance learning, GS&H E-Learning
- in groups or individually; and
- computer-based or interactive learning.
STEP 4 Have GS&H Deliver the training
From initial assessment through implementation and enforcement, let GS&H be your authority for developing and maintaining safe workplace environments. Our expertise allows us to offer effective and economical solutions for your toughest safety challenges. We base our plan on your company’s size, degree of hazard, and safety aptitude.
STEP 5 Check that the training has worked
1. Do your employees understand what you require of them?
2. Do they now have the knowledge and skills needed to work safely and without risk to health?
3. Are they actually working as they have been trained?
4. Has there been any improvement in your organization’s health and safety performance?
5. What feedback are you getting from line managers and the people who have been trained?
6. Is further information and/or training needed?
7. Was the most suitable training method used?
8. What improvements can be made?
9. Has there been a change in behavior and practice?
10. It is important to keep records of training, even in-house training.
11. You should monitor training records so that refresher training can be given when needed.
Safety & Health Programming
A written program which is revised regularly can clarify policy, create consistency
and continuity in its interpretation, serve as a benchmark whenever there is a
question of priority between safety and production, and support fair and equitable
enforcement of safe work rules and practices.
Our safety and health audit of your business can identify any existing or potential
safety and health exposures.
Based on our on-site evaluation and loss analysis, our specialists will present a
comprehensive package of recommendations to improve the safety and
productivity of your business while reducing the cost of workers’ compensation